With over 30 years of experience, The Finance Department specializes in bookkeeping and accounting services for nonprofits and family foundations of all sizes and missions.
We understand the unique complexities of nonprofit accounting. Our team helps you communicate clearly with donors, simplify audits, and maintain compliant financial records. Whether your annual budget is $500,000 or $5 million, we provide the financial expertise you need to stay focused on advancing your mission.
Our Services
Financial Statements & Reporting
Get a clear, timely view of your financial performance to stay on track.
Deliver periodic financial statements (Statement of Activities, Statement of Financial Position)
Prepare Annual Functional Expense report (break down spending by program, administration, and fundraising)
Provide management and board reporting
Assist with budget preparation and forecasting
Perform budget and prior year variance analysis
Coordinate annual audits and prepare required schedules
Prepare required schedules for Form 990 filings and coordinate with your tax accountants
Restricted Funds & Grants
Track restricted funds accurately and stay compliant with donor and grant requirements.
Record and track spending to ensure proper use of funds
Segregate and track restricted cash
Prepare grant reports
Accounts Receivable
Keep cash flowing with efficient invoicing and proactive collections.
Prepare and send donor invoices
Apply cash receipts and maintain donor records
Support collections to reduce outstanding balances
Prepare and send monthly statements
Provide monthly aged receivable reports (which pledges are outstanding and for how long)
Cash Management
Plan for upcoming payments and avoid cash shortage surprises.
Identify upcoming cash needs to prepare cash flow forecast
Review sales receipt history and planned fundraising events to project cash inflow
Plan for future payment needs (capital expenditures, fixed assets, payroll, large seasonal payments, insurance, etc.)
Additional Services
Ensure continuity in your financial management.
Interim, remote coverage for financial staffing support
Record inventory and cost of goods sold
Prepare sales tax filing
Track unrelated business income for taxes (UBIT)
Fundraising & Event Tracking
Ensure event profitability and compliance with accurate fundraising performance records.
Create and maintain cost-tracking categories(class/job) to facilitate reporting
Review transaction coding for accuracy
Report restricted donations, grants, and fundraising events using cost-tracking categories (class/job)
Prepare donation acknowledgments
Accounts Payable
Ensure vendors are paid accurately and on time for smooth operations.
Process vendor invoices and payments
Manage and respond to vendor inquiries
Maintain vendor records and prepare 1099s
Provide reports, including aged payables and cash requirements
Payroll & Benefits Processing
Ensure payroll accuracy and compliance for peace of mind.
Submit and review payroll data
Record payroll journal entries
Maintain compliance documentation
Assist with workers’ compensation audits
General Ledger
Gain complete oversight and confidence in your financial records.
Periodically close the books, including adjustments for prepaids (expenses paid in advance) and accruals (estimated costs for services and purchases that have not been billed yet)
Reconcile accounts, including bank accounts and donation apps
Prepare balance sheet support schedules
Maintain fixed asset records and depreciation schedules
From a few core functions to full-service support, our team works with you to build a package that only includes the services your organization needs.
Contact us today to schedule a free consultation and learn how we can support your nonprofit and its mission.
Partner Applications
We work across many tools and applications, and we can adapt to your bookkeeping setup.
Only Pay for the Support You Need
The packages below illustrate our typical service levels. No matter which plan you choose, you’ll have a dedicated team assigned to your account that knows your organization inside and out.
Essential
1–2 Services
$600–$1,000+/month
Best for organizations that need periodic support in a few specific areas to assist with management oversight and compliance.
Dedicated Account Team
Core
2–4 Services
$1,000–$2,500+/month
Ideal for nonprofits that need ongoing support across several core functions.
Dedicated Account Team
Full-Service
5+ Services
$2,500–$10,000+/month
Designed for organizations with restricted funds and complex reporting needs that require fund tracking, audit and 990 preparation, and board-level reporting.
Dedicated Account Team
What Impacts Your Price?
Your plan is determined by the services you use. Because every organization is different, the cost of each plan varies depending on factors like the complexity and volume of your funding, reporting, and compliance requirements.
During your consultation, we’ll evaluate factors such as:
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Monthly transaction volume and number of accounts
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Number of active grants and their reporting requirements
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Number of events or other funding sources
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Number of restricted funds
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Number of investment accounts
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Audit requirements
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Number of programs/departments
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Number of employees and payroll requirements
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Reporting expectations for management and the board
Request a Consultation
Stop wasting valuable hours on bookkeeping. Outsource to The Finance Department and start enjoying the benefits of timely, informative reporting and expert financial guidance.
Contact us today and we’ll develop a plan to help your organization thrive.